Hotel Policies

General Info

Policies are subject to change without notice. In the event of any conflict, the policies outlined here on our website shall be deemed the most current and in effect.

Room rates vary, depending on room selected, time of year, and length of stay. Rates are generally lower in winter compared to summer and midweek compared to weekends. When offered, special, online-only promotions offer additional savings and have their own cancellation and payment rules. Please read this information carefully before booking.

Please understand that your reservation with us is a contract and last-minute cancellations have a financial cost to our business. We ask that you read these policies carefully and consider purchasing trip insurance if this is a concern for you.

By booking a reservation with us, you acknowledge that you have read, understand, and agree to all our policies, including those regarding cancellation and Covid-19 safety measures.

Cancellations, Refunds, and Reschedule Credits

There are no refunds for interrupted trips, no exceptions.

Weather conditions do not invalidate our cancellation policies, which are enforced without exception. This applies as long as the inn is open and operating.

FOR ALL RESERVATIONS MADE ON OR AFTER FEBRUARY 5, 2022: The cancellation policy varies by the rate promotion chosen at the time of booking.

Rate promotions labeled “nonrefundable” may not be refunded or rescheduled and you are responsible for the full amount of the reservation as soon as the reservation is made.

Rate promotions labeled “Flex Option” may be refunded up to 14 days prior to arrival, subject to a 5% ($30 minimum) refund processing fee, or you may request a reschedule credit with no fee up to 7 days prior to your scheduled arrival date.

Rate promotions labeled “most flexible” may be refunded or rescheduled up to 24 hours before arrival, subject to a 10% ($75 minimum) refund processing fee within 14 days of scheduled arrival, or a 5% ($30 minimum) refund processing fee any time up to 14 days before scheduled arrival.

All refunds incur a refund processing fee of at least 5% ($30 minimum) regardless of the reason, to cover bank processing fees we are charged to provide the refund to you.

Reschedule credits expire 12 months after the original scheduled date of arrival and must be used or forfeited within that time period.


You may reschedule your reservation one time by notifying us up to 72 hours prior to your scheduled arrival (before 4pm Pacific time 3 days before your check-in date). You do not need to notify us of your new dates when you request a reschedule in writing.

We will hold the credit we have for you until we hear from you in writing requesting new dates. Your credit will expire 1 year from your original planned check-in date. Once new dates have been confirmed, the new reservation is nonrefundable and cannot be rescheduled. Cancellations with less than 3 day’s notice are non-refundable and non-reschedulable.

All cancellation refunds are subject to a $30 fee (plus tax) per room reserved, which covers our merchant processing costs. Requests for a refund must be received in writing up to 7 days prior to your arrival, or a reschedule will be offered if applicable to your situation. No refunds will be provided for cancellations with less than 7 days notice.

Covid-19 Policies

Cleaning and disinfecting practices include the use of an EPA-registered, non-toxic, botanical disinfectant fogger, proven to kill Covid-19 on all surfaces and in the air. This fogger is used in all guest rooms prior to your stay and throughout the shared areas of the house. In shared spaces, this practice, as well as hand sanitizing touch surfaces are repeated regularly throughout the day.

Mask wearing in the common areas of Maitland Manor is voluntary. We do suggest checking COVID-19 infection rates in the county before your stay so you can make your own decisions on mask wearing based on current local risk factors.

Owners/innkeepers Sydney and Alex Rubin are both fully vaccinated/boosted, but continue to do daily temperature checks for your safety. Disposable gloves are worn for all food prep that is considered “ready-to-eat” as they always have been.

All guests will utilize self-check-in and check-out procedures. Our dining room holds a maximum of 8 guests at full capacity and indoor common areas are also open for guest use. Most guest rooms are equipped with bistro tables and chairs to facilitate in-room dining.

Unless requested, we will not be providing daily room freshening, but can provide clean towels, additional toiletries, and coffee supplies upon request. Staff will not enter guest rooms during your stay, except for necessary maintenance or by request, and then only with your permission.

Other Policies

  • A two-night minimum stay may be required.
  • Your reservation is confirmed with a credit card deposit equal to one night’s stay at time that reservation is made. We accept Visa, MasterCard, AMEX, and Discover cards. Balance will be charged to your credit card 7 days prior to your stay.
  • Check-in is any time after 4pm. Early check-in (2pm) is available for an additional fee.
  • Check out is at 11:00am. Late check-out (noon) is available for an additional fee.
  • We are NOT able to accommodate babies, toddlers, or children under the age of 12.
  • Dogs are permitted ONLY in the Juno Suite for an added fee, with a limit of 2. No other pets are permitted.
  • Smoking and vaping of any kind are not permitted anywhere in the inn, but may be permitted in designated, outdoor areas only, a minimum of 50 feet from the house.
  • Due to city and fire occupancy limits, only two people are permitted in each guest room. Children 12 and over are counted as a room occupant.
  • Rate does not include sales tax (10.8% effective 4-1-20).
  • Neither the property owners, managers, or staff are responsible for any personal injury, illness, death, property damage, and/or theft. By staying at the property, guests agree to hold the property owners, managers, and staff harmless in the case of any illness, injury, death, or property damage, including infectious diseases.
  • Guests will be held responsible for property damages, theft of inn property, and special cleaning resulting from negligence, carelessness, misuse of the property, or failure to adhere to these policies. The credit card on file will be charged for any excessive damage beyond usual wear and tear. The minimum damage charge is $250.
  • Reservations are only available when booking directly with us. We do not authorize third-party bookings through online travel agencies. Authorized travel agencies booking on behalf of their guests may book directly with us, subject to all of our policies and availability.
  • By making a reservation with us, you are agreeing to receive our monthly newsletter and promotional offers. We do not sell our list or use it for any other purposes. You can always opt out at any time via a button on our emails.

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